BSA Coaching Safeguarding Children policy and procedures


BSA will only release a child/children from training once a known Parent/Guardian is present.


All parents must register each child at the desk before every session. Each child will be given a stamp with the date on their hand; this is for safety reasons, please see code of conduct for more information.


1) BSA acknowledges its responsibility to safeguard the welfare of every child and young person who has been entrusted to its care and is committed to working to provide a safe environment for all members. A child or young person is anyone under the age of 18 engaged in any club football activity. We subscribe to The Football Association’s (The FA) Safeguarding Children – Policy and Procedures and endorse and adopt the Policy Statement contained in that document.


2) The key principles of The FA Safeguarding Children Policy are that:

• The child’s welfare is, and must always be, the paramount consideration

• All children and young people have a right to be protected from abuse regardless of their age, gender, disability, race, sexual

orientation, faith or belief 

• All suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately

• Working in partnership with other organisations, children and young people and their parents/ carers is essential. We acknowledge that every child or young person who plays or participates in any sport with BSA should be able to take part in an

enjoyable and safe environment and be protected from poor practice and abuse. BSA recognises that this is the responsibility of every adult involved in our club.


3) BSA has a role to play in safeguarding the Welfare of all children and young people by protecting them from physical, sexual or

emotional harm and from neglect or bullying. It is noted and accepted that The Football Association’s Safeguarding Children

Regulations (see The FA Handbook) applies to everyone in football whether in a paid or voluntary capacity. This means whether you are a volunteer, match official, helper on club tours, football coach, club official or medical staff.


4) We endorse and adopt The FA’s Responsible Recruitment guidelines for recruiting volunteers and we will:

• Specify what the role is and what tasks it involves

• Request identification documents

• Ask for and follow up with 2 references before appointing someone

• Require an FA CRB Unit Enhanced Disclosure where appropriate in line with FA guidelines All current BSA members who are regularly caring for, supervising, training or being in sole charge of children and young people will be required to complete a CRB (CRC) Enhanced Disclosure via The FA Online Disclosure System. If there are concerns regarding the appropriateness of an individual who is already involved or who has approached us to become part of BSA, guidance will be sought from The Football Association. It is noted and accepted that The FA will consider the relevance and significance of the information obtained via The FA CRB (CRC) Unit Enhanced Disclosure and that all decisions will be made in the best interests of children and young people. It is accepted that The FA aims to prevent people with a history of relevant and significant offending from having contact with children or young people and the opportunity to influence policies or practice with children or young people. This is to prevent direct sexual or physical harm to children and to minimise the risk of ‘grooming’ within football. All BSA Coaches and Volunteers are able to participate in Safeguarding and First Aid workshops as part of our Affiliation to the London Football Association.


5) BSA supports The FA’s Whistle blowing Policy. Any adult or young person with concerns about a colleague can ‘whistle blow’ by

contacting The FA Safeguarding Team on 0844 980 8200 4787, by writing to The FA Case Manager at The Football Association,

Wembley Stadium, PO Box 1966, London SW10 9EQ or alternatively by going direct to the Police, Children’s Social Care or the NSPCC. BSA encourages everyone to know about this information and utilise it if necessary.


6) BSA has an appointed Club Welfare Office, in line with The FA’s role profile and required completion of the Safeguarding Children and Welfare Officers Workshop. The post holder will be involved with Welfare Officer training provided by The FA and/or County FA. The CWO is the first point of contact for all club members regarding concerns about the welfare of any child or young person. The CWO will liaise directly with the County FA (CFA) Welfare Officer and will be familiar with the procedures for referring any concerns. They will also play a proactive role in increasing awareness of Respect, poor practice and abuse amongst club members.


7) We acknowledge and endorse The FA’s identification of bullying as a category of abuse. Bullying of any kind is not acceptable at our club. If bullying does occur, all players or parents/carers should be able to tell and know that incidents will be dealt with promptly. Incidents need to be reported to the CWO or alternatively, in cases of serious bullying, the County FA Welfare Officer may be contacted. 


8) Respect codes of conduct for Players, Parents/ Spectators, Officials and Coaches have been implemented by BSA. In order to validate these Respect codes of conduct the club has clear actions it will take regarding repeated or serious misconduct at Club level and acknowledges the possibility of potential sanctions which may be implemented by the County FA in more serious circumstances. All registering members will be required to adopt the Respect codes. 


9) Reporting your concerns about the welfare of a child or young person. Safeguarding is everyone’s responsibility. If you are worried about a child it is important that you report your concerns – Taking no action is not an option!

(i) If you are worried about a child then you need to report your concerns to the CWO.

(ii) If the issue is one of poor practice the CWO will either:

• Deal with the matter themselves or

• Seek advice from the County FA Welfare Officer

(iii) If the concern is more serious – possible child Abuse - they will, where possible, contact the County FA Welfare Officer first, then immediately contact the Police or Children’s Services

(iv) If the child needs immediate medical treatment take them to a hospital or call an ambulance and tell them this is a child protection concern. Let your Club Welfare Officer know what action you have taken, they in turn will inform the County FA Welfare Officer.

v) If at any time you are not able to contact your Club Welfare Officer or the matter is clearly serious then you can either:

• contact your County FA Welfare Officer directly

• contact the Police or Children’s Social Care

• call the NSPCC 24 hour Helpline for advice on 0808 800 5000 or text 88858 or email


Please note: The FA’s Safeguarding Children Policy and Procedures is available via Click on the ‘downloads’ under Policy and Procedures. The policy outlines in detail what to do if you are concerned about the welfare of a child and includes flow diagrams which describe this process. How to make a referral is also covered in the Safeguarding

Children workshop. Participants are given the opportunity to discuss how this feels and how best they can prepare themselves to deal with such a situation.


10) Further advice on Safeguarding Children matters can be obtained from:

• Contact BSA

• County Football Association’s Welfare Officers

• or email

• The FA Safeguarding Children general enquiry line 0845 210 8080


At BSA Coaching the safety and wellbeing of each participant is of the upmost importance. We aim to create a friendly and safe environment which allows every child to excel and reach their full potential. By enrolling at BSA you agree to our Code of Conduct which can be viewed below.



Your promise to us:

+ I understand that I need to fill out a personal information and medical form/s, in full, before my child/children can participate at any session. If any of my details or circumstances change I agree to notify BSA as soon as possible.


+ I will escort my child/children to the BSA tent to sign in, I understand that until my child/children have signed in and received a stamp at the BSA desk that they are still in my care.


+ I understand that if I have paid for a session in advance, my space is guaranteed. If I pay per session my space is not reserved and spaces will be allocated on a first come first served basis.


+ If I cannot attend a session that I have paid for, I understand that the session will not automatically be transferred so I will let you know by phone, email or text that I am unable to attend so that you can transfer my session to the next available date.


+ I understand that sessions must be paid for in advance or on the day (if spaces are available), if I do not pay for my session then it is at the discretion of the BSA coaching team as to whether my child/children can participate.


+ If I do not pay for more than 3 consecutive sessions I understand that my child will not be able to participate until all outstanding payments have been made.


+ If I do not use my paid for sessions within 6 months I understand that they are no longer valid.


+ I will collect my child/children promptly at the end of every session and understand that if I am late on a number of occasions I may be charged for the extra supervision time.


Our promise to you:

+ We take the safety and care of every child extremely seriously, when your child has signed in at the BSA desk and received a stamp, they are then in our care which means you are free to leave the site and return at the end of the session, should you wish to do so.


+ We understand that the enjoyment and safety of your child/children is of the upmost importance which is why we limit the number of children per coach to ensure that every child receives the attention and encouragement that they need to thrive.


+ We ensure that no child will be allowed to leave any session unsupervised i.e. to go to the toilet, they will always be escorted by a member of the BSA team.


+ We have an amazing team of coaches. All members of the BSA team hold full DBS checks which we as a club have applied for and received successfully, this must happen before any staff are allowed to coach a group of children without supervision.


+ We promise that any significant accidents/incidents/injuries that have happened during the course of a session will be reported to you.


+ We are available during our designated opening hours to answer any questions or queries that you may have






We all have a responsibility to promote high standards of behaviour in football. This club is supporting The FA’s Respect programme to ensure football can be enjoyed in a safe, positive environment. Remember children’s football is a time for them to develop their technical, physical, tactical and social skills. Winning isn’t everything. Play your part and observe The FA’s Respect Code of Conduct for spectators and parents/carers at all times.


I will:

• Remember that children play for FUN

• Applaud effort and good play as well as success

• Always respect the match officials’ decisions

• Remain outside the field of play within the Designated Spectators’ Area

• Let the coach do their job and not confuse the players by telling them what to do

• Encourage the players to respect the opposition, referee and match officials

• Avoid criticising a player for making a mistake, mistakes are part of learning

• Never engage in, or tolerate, offensive, insulting, or abusive language or behaviour I understand that if I do not follow the code, any/all of the actions may be taken by my County FA.


I may be:

• Issued with a verbal warning from a club or league official

• Required to meet with the club, league or County FA Welfare Officer Required to meet with the club committee

• Obliged to undertake an FA education course

• Obliged to leave the match venue by the club

• Required to leave the club along with any dependents

In addition: The FA/County FA could impose a fine and suspension against my club



We all have a responsibility to promote high standards of behaviour in the game. As a player, you have a big part to play. That’s why The FA is asking every player to follow a Respect Code of Conduct.


When playing football, I will:

• Always play to the best of my ability

• Play fairly – I won’t cheat, complain or waste time

• Respect my team-mates, the other team, the referee or my coach/manager

• Play by the rules, as directed by the referee

• Shake hands with the other team and referee at the end of the game

• Listen and respond to what my coach/ team manager tells me

• Talk to the club welfare officer if I’m unhappy about anything at my club


I understand that if I do not follow the code, any/all of the actions may be taken by my club, County FA, league or The FA:


I may:

• Be required to apologise to my team-mates, the other team, referee or team manager

• Receive a formal warning from the coach or the club committee

• Be dropped or substituted

• Be suspended from training

• Be required to leave the club


In addition: My club, County FA or The FA may make my parent or carer aware of any infringements of the Code of Conduct The FA/County FA could impose a fine and suspension against my club.




The FA (Football Association) Respect Programme